About Novo Space:
Novo Space is a next-generation aerospace startup building high-performance electronics and systems for the space industry. As we expand our operations in the U.S., we are looking for motivated, versatile team members who thrive in a startup environment and are passionate about building the future of space technology.
Role Overview:
We are seeking a highly organized and proactive Fulfillment and Logistics Coordinator to manage day-to-day shipping, inventory, and logistics operations. This role also supports general office management and purchasing activities, ensuring smooth internal operations and efficient supply chain execution.
The ideal candidate is detail-oriented, hands-on, and comfortable working in a fast-paced environment where logistics, operations, and administrative responsibilities intersect.
Key Responsibilities
Fulfillment & Logistics
* Coordinate and execute outbound shipments (domestic and international), including packing, labeling, and documentation
* Manage inbound shipments and verify received goods against purchase orders
* Maintain accurate inventory records and perform regular cycle counts
* Coordinate with carriers, freight forwarders, and customs brokers
* Prepare shipping documentation (commercial invoices, packing lists, export docs, etc.)
* Track shipments and resolve delivery issues or delays
* Optimize shipping methods, costs, and lead times
Inventory & Warehouse Coordination
* Organize and maintain warehouse/storage areas for efficiency and traceability
* Monitor stock levels and flag replenishment needs
* Support kitting, order preparation, and product handling processes
* Ensure compliance with handling and storage requirements
Purchasing & Procurement
* Assist in sourcing and purchasing office supplies, tools, and operational materials
* Create and track purchase orders and supplier communications
* Maintain supplier records and pricing information
* Support cost tracking and basic procurement analysis
Office Management Support
* Oversee general office operations, including supplies, equipment, and vendor coordination
* Manage office inventory (consumables, IT equipment, etc.)
* Coordinate maintenance, cleaning services, and facility needs
* Support onboarding logistics (workspace setup, equipment provisioning)
* Assist with administrative and operational tasks as needed
Qualifications
* 2+ years of experience in logistics, fulfillment, operations, or similar role
* Familiarity with shipping processes, inventory management, and basic procurement
* Experience with shipping platforms (e.g., UPS, FedEx, DHL) and ERP/inventory systems is a plus
* Strong organizational and multitasking skills
* Excellent attention to detail and problem-solving ability
* Proficiency in Microsoft Office / Google Workspace
* Ability to work independently and take ownership of processes
* Basic knowledge of international shipping and export compliance
Preferred Qualifications
* Experience in manufacturing and hardware
* Experience with warehouse organization and process optimization
* Passion for space, satellites, and technology that pushes boundaries.
_The intent of this job description is to provide a representative summary of job duties and responsibilities required of the position. Employees may be asked to perform other job-related duties or tasks that are not specifically identified in this job description._
_This role requires access to U.S. export-controlled information. Therefore, final offers may be contingent upon the candidate's ability to access such information in compliance with applicable U.S. export control laws and regulations. Non-U.S. persons may be eligible if they qualify under a valid U.S. government export authorization or exception, such as the Strategic Trade Authorization (STA)._
_Additionally, this position is subject to a pre-employment background check, including a drug screening, as we maintain a drug-free workplace._
What we offer
Permanent hourly position
Health, vision, and dental insurance
Paid PTO
Paid parental leave
401K matching
Stock options plan